All owners of small businesses and office managers of large firms have to deal with keeping the workplace organized at all times. We do have individual organizational skills, practicing this in the office is different from keeping a household neat.
1. Maintain a neat and clean office. First impressions, as they say, last. As such, offices frequented by customers have to be cleaned regularly. There should be no clutter because your client's perception of your office is extremely important. Even companies that rarely have visitors need to follow this guideline because a beautiful and clean office makes employees feel good about themselves.
2. Place supplies in closets. Office supplies and extra equipment should be placed in closets because people have a tendency to throw things into cabinets unless the contents are arranged properly. Each item should be properly labeled to ensure that everything is in place.
3. Keep a box for excess items. There are items that nobody can seem to use and these should be kept in one place. It would be better that each item should have a label instead of stuffing these onto a shelf. Make sure to inform the people the use of the contents of the box which should be placed at the bottom of the closet. The said box should be regularly cleaned and someone should eventually be able to decide what to do with its contents.
4. Use handy desk accessories. It's good to look at office desks which have the same type and color of accessories, so it is advisable choose items that suit your working environment. It is also recommended that you buy office equipment by the bulk so that the items are sold cheaper.
5. Organize your bills. If you have an accountant, place current bills in an envelope and file older ones according to their respective date. Review telephone bills to determine which different services are needed based on current calling patterns. For this factor, the T1 voice is often cheaper than standard line service.
6. Choose desks and cubicles that allow for maximum storage and ease of use. People who have desks that are not large enough to store their things, they tend to put some items in common areas or even the floor. Access to the file cabinet drawer and several other drawers should be allowed. The overhead cabinets, meanwhile, are useful for storing books or notebooks.
7. For companies with voluminous files, maintain a room exclusively for storage of these important documents and things. Don't just opt for storage file cabinets. A temp can be hired to arrange the documents. Provide him or her with a bin where he or she can place for papers which are not useful, but have to be stored somewhere.
8. Having a pantry, or eating/break rooms is advisable because it keeps the workstations spotlessly clean. An important thing to remember though is that cleanliness should be maintained at all times. Employees should be informed of their duty to tidy up after eating or taking a break. Things should be kept in cabinets. There should be dish soap, sponges and paper towels for employees to wash their dishes and clean up their mess with.
9. Hire a good cleaning service. It's not enough that you and your employees keep your areas clean and organized. You need to hire a cleaning service that can report to your office regularly and take care of the garbage, recycle some items, clean the break room, vacuum and clean floors. You can also ask them to clean the windows once in a while.
10. Maintain cleanliness. Keeping the workplace neat and organized is everyone's responsibility. As a head or owner of a company, ask your workers to do their share, such as cleaning one's desk, cubicle or office. Tell them that they can get boxes to aid them in cleaning up their files. A temp, however, would be highly appreciated especially by employees who are always busy. - 15246
1. Maintain a neat and clean office. First impressions, as they say, last. As such, offices frequented by customers have to be cleaned regularly. There should be no clutter because your client's perception of your office is extremely important. Even companies that rarely have visitors need to follow this guideline because a beautiful and clean office makes employees feel good about themselves.
2. Place supplies in closets. Office supplies and extra equipment should be placed in closets because people have a tendency to throw things into cabinets unless the contents are arranged properly. Each item should be properly labeled to ensure that everything is in place.
3. Keep a box for excess items. There are items that nobody can seem to use and these should be kept in one place. It would be better that each item should have a label instead of stuffing these onto a shelf. Make sure to inform the people the use of the contents of the box which should be placed at the bottom of the closet. The said box should be regularly cleaned and someone should eventually be able to decide what to do with its contents.
4. Use handy desk accessories. It's good to look at office desks which have the same type and color of accessories, so it is advisable choose items that suit your working environment. It is also recommended that you buy office equipment by the bulk so that the items are sold cheaper.
5. Organize your bills. If you have an accountant, place current bills in an envelope and file older ones according to their respective date. Review telephone bills to determine which different services are needed based on current calling patterns. For this factor, the T1 voice is often cheaper than standard line service.
6. Choose desks and cubicles that allow for maximum storage and ease of use. People who have desks that are not large enough to store their things, they tend to put some items in common areas or even the floor. Access to the file cabinet drawer and several other drawers should be allowed. The overhead cabinets, meanwhile, are useful for storing books or notebooks.
7. For companies with voluminous files, maintain a room exclusively for storage of these important documents and things. Don't just opt for storage file cabinets. A temp can be hired to arrange the documents. Provide him or her with a bin where he or she can place for papers which are not useful, but have to be stored somewhere.
8. Having a pantry, or eating/break rooms is advisable because it keeps the workstations spotlessly clean. An important thing to remember though is that cleanliness should be maintained at all times. Employees should be informed of their duty to tidy up after eating or taking a break. Things should be kept in cabinets. There should be dish soap, sponges and paper towels for employees to wash their dishes and clean up their mess with.
9. Hire a good cleaning service. It's not enough that you and your employees keep your areas clean and organized. You need to hire a cleaning service that can report to your office regularly and take care of the garbage, recycle some items, clean the break room, vacuum and clean floors. You can also ask them to clean the windows once in a while.
10. Maintain cleanliness. Keeping the workplace neat and organized is everyone's responsibility. As a head or owner of a company, ask your workers to do their share, such as cleaning one's desk, cubicle or office. Tell them that they can get boxes to aid them in cleaning up their files. A temp, however, would be highly appreciated especially by employees who are always busy. - 15246
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Article by Van Theodorou, he will help you slash your telecom costs, go to his site for business long distance carriers and learn more on his broadband voip learning center
